Terms & Conditions


Opening Hours

The Nursery is open from 07.30 to 18.00 Monday to Friday excluding bank holidays and our staff training day on the 22nd May. The nursery will be closed from 16:00 Christmas Eve, until the first working day in January.

Terms & Conditions

Below are the standard terms and conditions of Brook Babes Group, detailing the basis of the contract (contract) between the nursery and you, the parent or guardian (parent/guardian) of the child detailed (child) in respect of the provision of the nursery services as detailed (contracted services).

1 Confirmation of Booking

1.1 We require 4 weeks notice via email, to the manager of your setting and the accounts manager (This email address is being protected from spambots. You need JavaScript enabled to view it.) for the cancellation/reduction of your booked space. Any changes within the 4 week notice period will be charged at the original contracted rate for the weeks within the 4 week period. (ie 3 weeks notice would result in a 1 week charge of the original contracted rate) Additionally, we require 8 weeks notice for any delay to your agreed start date.  We cannot guarantee to be able to hold a place open for longer than 8 weeks after the original start date. Where less than 8 weeks’ notice is given, the nursery will charge a one off fee equal to the daily rate of the reduced sessions.

2 Calculation of Fees and Charges

2.1 Nursery fees are calculated for the year then divided by 12 months (January to December inclusive) currently, less any established Bank Holidays and Christmas closure. New starter costs will be calculated from their start date and divided by the number of months remaining in the current year.

Out of school club costs are calculated for the school year and divided by 12 months (September to August inclusive) less any known Inset days. New starter costs will be calculated from their start date and divided by the number of months remaining upto and including August.

Each year, due to when Bank Holidays or Inset days fall, The Nursery costs will be revised in January and the Out of School Club costs will be revised in September.

2.2 No deductions shall be made to any fees to take account of periods of absence, for whatever reason (including but not limited to illness, holidays or temporary exclusion for whatever reason), by a child from the nursery.

2.3 The nursery may from time to time increase fees or other charges by giving no less than one month’s written notice of such increases.

2.4 The nursery will be closed on the working days between Christmas Day and New Year's Day, all Public Bank Holidays and one staff training day.

2.5 A late penalty charge may be made for the collection of a child by a parent/guardian. This will amount to £15 for each late collection, outside of the contracted services hours.  This will not apply for occasional one off delays.

3 Payment of Fees

3.1 Fees are payable monthly in advance on 1st of each calendar month by standing order. 

3.2 Other fees or charges payable in addition to the monthly fees chargeable are payable on the first day of the month following the month in which such additional fees or charges arose.

3.3 Partial or full payment of fees (including payment made by childcare vouchers) must be received and cleared in the parent/guardian's nursery account by the 15th of the month. Any childcare vouchers received from the 16th will not take effect to reduce the direct debit payable for that month. They will instead be held and deducted against the fee invoice of the month thereafter

4 Non/Late Payment of Fees

4.1 The nursery regards non- or late payment of fees or other charges as a material breach of this contract. In the event of non-payment or late payment of fees in breach of this contract the nursery shall serve written notice of such non- or late payment requiring payment to be made within 7 days of the date of the notice on the parent/guardian.

4.2 In the event that any fees or other charges are not paid within 7 days of the date of the notice of non-payment served under clause 4.1, the nursery reserves the right to terminate the contract without notice thereafter.

4.3 Notwithstanding clause 4.2, any service of notice to terminate shall constitute formal demand of all outstanding fees and charges.

4.4 Upon termination of the contract, the nursery shall have no further obligation to provide the contracted services in accordance with clause 5.4.

4.5 In addition to any sums payable under this contract, the parent/guardian agrees and undertakes to indemnify the nursery for and against any and all costs, fees, charges and expenses the nursery may incur as a result of or arising from late or non-payment of charges payable under this contract, including, but not limited to, for the avoidance of doubt, any and all legal and other professional fees and expenses it may incur as a result of instituting legal or other proceedings against a parent/guardian for non or late payment of charges property due and owing to it under this contract.

5 Termination of Contract

5.1 This contract can be terminated by either party giving the other party not less than 4 weeks' written notice of termination, via email, including in the case of children in the preschool room leaving for school.  

5.2 In the event of termination of the contract without the required notice by a parent/guardian as set out in clause 5.1 above, the parent/guardian shall immediately pay to the nursery a termination fee equal to one month's fees plus any other fees or charges arising in respect of the month in which the contract is terminated.

5.3 The nursery will not tolerate any abuse, whether verbal or physical, of its team members by parents/guardians. In the event of such abuse the nursery reserves the right to terminate this contract immediately without notice and to exclude that parent/guardian's child in accordance with clause 7.1

5.4 Upon termination of the contract for whatever reason, whether by notice or otherwise, the nursery shall have no further obligation to provide the contracted services.

6 Variations or Amendments

6.1 Variations or amendments may only be made in respect of the contracted services by a parent/guardian. These changes must be made via email to the Nursery Manager at your setting and the accounts manager (This email address is being protected from spambots. You need JavaScript enabled to view it.) in accordance with clauses 6.2 to 6.5 below.

6.2 Parents/guardians whose children have commenced their childcare at the nursery shall give not less than 4 week's written notice of any required reduction in the contracted services. Where less than 4 weeks’ notice is given, the nursery reserves the right to continue to charge in full for the contracted services up to the date on which the 4 weeks’ notice would have expired if it had been given.

6.3 Parents/guardians whose children have not yet commenced their childcare at the nursery shall give not less than 8 week's written notice of any required reduction in the contracted services. Where less than 8 weeks’ notice is given, the nursery will charge a one off fee equal to the daily rate of the reduced sessions. 

6.4 If a parent/guardian wishes to increase the contracted services, written notice of such request must be made to the Nursery Manager. Whilst the nursery will try to accommodate any such request, this is subject to availability. Please note, where this relates to additional siblings, once you have been allocated a place, all relevent documentation must be complete in order to secure your place and prevent it from being reallocated.

6.5 The nursery may, in its absolute discretion, take the decision to close without prior notice, due to adverse weather, or other circumstances outside the nursery's control. If the nursery should close in such circumstances, the nursery shall be under no obligation to provide the contracted services or to provide alternative care facilities for the child and the parent/guardian will not be entitled to any refund of fees.

6.6 The nursery may in its absolute discretion change any of its terms and conditions upon giving parents/guardians not less than 4 week's written notice of same.

6.7 The nursery cannot provide the facility to swap days in the event that your child is absent from nursery for any reason. 

7 Exclusion/ Withdrawal of Child

7.1 We are committed to providing equality of opportunity and anti-discriminatory practice for all children and families according to their individual needs. However, the nursery reserves the right to refuse admission to a child or exclude a child from the nursery on a permanent or temporary basis for the following reasons:

(a) where care of a particular or specialist type is either required by the child or requested by the parent/guardian and the nursery is unable to provide same or the parent/guardian refuses consent to the provision of same by the nursery; or

(b) the behaviour of the parent/guardian or child is such that the nursery, in its absolute discretion, considers that their presence at the nursery or their actions are detrimental to the health, safety or wellbeing of the child itself, any other child at the nursery or any team members.
So far as it is reasonably able to do so in the circumstances, the nursery shall communicate its reasons for the exclusion in writing to the parent/guardian prior to any such exclusion being affected.
7.2 Permanent exclusion of a child under clause 7.1 shall immediately terminate the contract whereupon clause 5.4 shall apply.

8 Medical Conditions

8.1 Each parent/guardian undertakes to advise the nursery immediately in writing upon them becoming aware that any of the information supplied in the initial parent information forms completed by the parent/guardian on entry to the setting is incorrect or requires amendment. Any such notice should be addressed to the 'Nursery Manager'.

8.2 The nursery reserves the right to refuse to admit or provide childcare to any child in accordance with the nursery's policy on Medical Conditions as notified to parents/guardians from time to time.

8.3 If your child has a severe medical condition, the nursery will require a meeting prior to confirming a place to complete a risk assessment and training plan to verify that we are able to offer suitable child care for your child.

9 Illness

9.1 If the child is unwell and cannot attend the nursery we politely ask that the parent/guardian, inform the nursery by 9.30am on the day on which the child was due to attend.

9.2 The nursery reserves the right in line with its illness policy (in its absolute discretion) to refuse to admit the child if he/she appears to be unwell.

9.3 If the child becomes unwell during the day, the parent/guardian must arrange for the child to be collected as soon as possible upon notification from the nursery.

10 Late Collection

10.1 Parents/guardians undertake to provide the nursery with as much advance notice as is possible in the circumstances regarding any late collection of a child. In the event of late collection, the nursery may charge a fee in accordance with clause 2.6.

10.2 The Late Collection Policy shall form part of this contract.

11 Non-solicitation of team

11.1 The parent/guardian undertakes that they shall not, during this contract or for a period of 6 months following termination of this contract, employ, solicit or entice away or seek to entice away from the nursery's employment any person who was employed by the nursery at the date of termination of this contract or in the 6-month period prior to the termination of this contract.

11.2 The parent/guardian agrees that in the event that clause 11.1 is breached by them they will immediately pay the nursery a sum equal to 2 month's salary of the relevant employee so employed, solicited or enticed away by them, which sum the nursery estimates it will cost to replace the said employee.  

12 Limitation of Liability

12.1 The nursery shall have no liability whatsoever to any parent/guardian or child in relation to loss of or damage to the goods or property of any parent/guardian or the goods or property of any child admitted to the nursery (even if such loss is caused by the nursery's negligence). Any property brought by the child or the parent/guardian to, or left by them at, the nursery is done so entirely at their own risk. This includes use of the car park and your car and contents. Parents/Guardians should only use the disabled bays in the car park if they are a registered badge holder.

12.2 Subject to any other provisions of this contract: The nursery shall not be liable for any special, indirect or consequential loss (all three of which terms include, without limitation.

  • • Please sign to say that you have read and understood the terms and conditions on the following page Child/Children’s Name/s: ___________________________________________

I/We have read, understood and agree to the Parents Terms and Conditions and know this is a legally binding contract.

Parent One:_____________________________________  Signed:_____________________________________ Date:  _  _  / _  _  /  _  _  _  _ 

Parent Two:_____________________________________  Signed:_____________________________________ Date:  _  _  / _  _  /  _  _  _  _ 

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Our School APP

Download Our

What is 'OurSchools' App?

‘OurSchoolsApp’ is a personalised app for parents, which allows you to keep updated with school information, news, calendar events and contact information.

 ‘OurSchoolsApp’ gives you updated with news, events and contact information.

How to download and use the ‘APP’ for free.

  1. Using the relevant device (iPad, iPhone, smart pad, tablet or android phone), search for ‘OurSchoolsApp’ on your app store Google play for Android or iTunes for Apple devices.
  2. Download the ‘APP’.
  3. In the search bar in the ‘APP’ insert the postcode or the name of the nursery.
  4. Hit the search button.
  5. Once you see the nursery name displayed, just touch the screen on the nursery name.
  6. Confirm your choice by pressing OK.

7. You will now be presented with the ‘APP’ for the nursery which contains news, information, calendar events, contacts and any other relevant details


Please click one of the links below depending on what type of phone you have to download the app. For Android devices

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Job Vacancy - Child Care Practitioner

We're looking for a Child Care Practitioner

Location: Wetherby Area (approximately 25, Leeds, Harrogate and York centre)

We are currently looking for an individual to join the team who is committed to our client’s Ethos of "Everybody Counts". Team work is highly valued as is 'treating each other as you would want to be treated'.

We currently have a vacancy to work with children aged 0-11 years providing a warm caring environment at their nursery/before and after school.

This email address is being protected from spambots. You need JavaScript enabled to view it.

Duties Include:

  • Preparing and planning activities to further children development.
  • Whilst experience is preferred but not essential the ability to interact, care and play with children, listening and responding to children in a child centred manner which Safeguards children is Paramount.

Candidate Requirements:

  • Ideally, you will be qualified to level three standard, however we are looking for a person with a big heart who is able to interact with the children and understand the impact of listening to the voice of the child to enhance their learning.
  • You must be committed to protect children from harm through following safeguarding procedures and ongoing professional development.



  • Enjoy Christmas shut down between Xmas and New Year to be with your family.
  • Receive 50% childcare discount.
  • Receive increased holidays with length of service.
  • Enjoy a Christmas Party and gift as a thank you for your hard work
  • Bank holidays off.

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EYFS Tapestry

Early Years Foundation Stage (EYFS) Development Journey

Here at Brook Babes we recognize and value that children develop more rapidly during the first five years of their lives more than any other time. We relate to these years as the building blocks of life.

Throughout the settings we use a legal document called the Early Years Foundation Stage 2012.

There is 7 areas of learning which we use to track your child development and plan activities that are from each individual child’s interests so they can develop new skills and knowledge.

Every 4 months we write summative assessment for each child, to show the individual progress that your child has made.

The EYFS has 3 main prime areas, which the first area’s we focus:

  • Communication and Language
  • Physical Development
  • Personal, Social and Emotional Development

These areas are the most essential for your child’s development and future learning.

As your child grows the prime areas will help them to develop skill in 4 specific areas:

  • Literacy
  • Mathematics
  • Understanding the World
  • Expressive Arts and Design.

Tapestry online Learning Journal

At Brook Babes we use an online Journal called ‘Tapestry’, where your child’s Key person will observe and evidence your child’s learning. This observation is then added onto your child’s Tapestry account, where you can then log on to your very own app and view observations which include pictures, videos and art work.

To get a more accurate account of your child’s development, we need your help!  You can add your own photos and quote’s from your child as an observation from your Phone or other device. Your child’s key person will then link these up to the EYFS giving us a more complete picture to be able to plan activities which both stimulate further learning and they enjoy.

You will be set up onto Tapestry once a consent form is filled out and your child is settling into the setting.

All this information is stored on a highly secure server which is monitored closely.

  • Nurseries
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General Info

Providing All That's Needed In All Settings

The Standards

Everybody Counts

Our Nursery Rooms

All our nurseries come fully equiped with a range of rooms and facilities to meet the needs of all our children at all age levels and are designed as a fun and relaxing environment but also to engage them and help them to progress and lean

Baby Rooms

Toddler Rooms

Tweenie Rooms

Pre School Rooms

Meal Times

Baby Rooms

Our Rooms Are Equipped With Every Comfort

Our Baby rooms caters for 6-18 months and the ratio is 1:3 in line with current standards. They provide stimulating experiences in a warm, caring environment, led by practitioners who have a uniquely significant role; they influence sensitive human beings during the most formative period of life and at Brook Babes we believe this is both a tremendous responsibility and a privilege. Every baby is assigned a Key Person who will have a constantly deepening understanding of your child’s development and will plan activities to help them flourish, stimulate their learning and support their emotional well-being; these include sensory resources to nurture their curiosity, painting with their hands and feet, singing to stimulate conversation, one to one cosy reading times, movement activities and much more to encourage our babies to investigate their surroundings with all of their senses.

Every baby is given a Daily Diary so we can keep you informed about all the key moments of their day, such as sleep times, nappy changes, meal times and activities. There is also a daily page for parents to complete to keep us up-to-date with regard to any health-related issues there may be, any new interests your child might have or any particular food likes/dislikes they may have developed so we can meet their individual needs.

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Toddler Rooms

Play, Relax &  Comfort, Everything A Toddler Needs

The age-range in our Toddler rooms is generally between 18-26 months and have a 1:3 ratio. Each child is assigned a Key Person who will build a development profile so we can track your child’s progress. They are responsible for ensuring that appropriate activities are planned to enhance each child’s development. As Toddlers explore the world around them, through negotiating space and movement practitioners plan enabling environments that help young children to practice their new found skills, which include pushing, pulling, rocking, climbing and riding toys

As their play is often very physical it involves lots of movement of themselves and things; they use their whole selves to learn about their world, to do their thinking and to communicate with others. At Brook Babes we appreciate that being active is essential for brain and body development, so we often take our activities into the outdoors where everything in the environment is an invitation for action.

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Tweenie Rooms

Designed For Imaginative & Creative Experiences

The age-range in our Tweenie room is generally 26-36 months and have a 1:4 ratio. Children in this age-range have a drive to ‘do it myself’ so our rooms are rich in resources that invite experimentation and are designed for imaginative and creative experiences. Your child’s Key person will track their development placing more emphasis on the three prime areas of learning, namely Personal, Social & Emotional Development, Communication & Language and Physical Development, as we know these have a big impact on future development.

This incorporates the two-year-old integrated check which involves a child’s Key Person working in partnership with the local health visiting team and parents to ensure they are meeting age-related milestones; we are proud to announce that Brook Babes is one of the first Nurseries in Leeds to carry out such meetings at our settings. Children in this age-range declare their ever-increasing independence in all kinds of ways so our practitioners act as role models by ensuring they are courteous and pleasant when communicating with the children, demonstrating respect and giving them space when they are feeling big and strong and hugging them when the world looms large and they are feeling small and vulnerable.

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Pre School Rooms

To Encourage Learning Through Active Participation

The preschool room generally caters for children aged 36 months to school age and has a 1:8 Ratio. Key Persons continue to track your child’s development against all seven areas of learning in order to encourage children to engage in playing and exploring, to learn through active participation and to think critically, as well as forming an understanding of how the world around them works.

Practitioners have high expectations of children’s ability and use quality teaching strategies to support children to ensure they reach their full potential in readiness for school. We carefully aid the smooth transition into school via school visits and photo books of school, which are sensitively discussed through having secure attachments with carers and children having a healthy self esteem.

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Looking After Them

Home Cooked Meals

Awarded and sophisticated gourmet kitchen Own vegetable, herb and spice cultivations Fish, meat and venison from the local region

All children have a right to be healthy. In addition to providing three well-balanced meals, regular opportunities for exercise through excursions and daily outdoor play are catered for. We understand the importance of developing a healthy self-esteem through the celebration of achievements. Our team provide the highest quality care whereby each child has a key person that works in partnership with their parents to fully meet their individual needs.

Everything you need to know

Our Nurseries

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Get in touch

We are here to help answer any of your questions, simply click the button below to find the contact details of all our nurseries and one of our team members will be ready to take your call

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